There are about a hundred EDI messages based on the EDIFACT standard. In our blogs, we focus on the most commonly used messages, to help you make the most out of your digital supply chain.
The electronic invoice (INVOIC) is probably the most obvious to you, but did you know that combined with the electronic dispatch advice (DESADV) and the electronic order (ORDERS), your supply chain will already be seamless, and above all save you time and money?
What is an ORDERS message?
To grasp the intricacies of the ORDERS message, we must first understand the fundamentals of EDIFACT.
- In EDIFACT terminology, a "message" is a structured set of data segments exchanged between two parties to perform a specific business function.
- The structure and components of an EDIFACT message are meticulously organized into segments to ensure the accurate transfer of information between systems.
ORDERS is a message based on the EDIFACT standard. It is an electronic purchase order and contains information about the purchase request. At its core, the ORDERS message streamlines the process of the electronic order transmission process, minimizes the margin for error, and enhances operational efficiency.
The buyer sends this type of message to place an order for products or services to his supplier. It is often supplemented by the DESADV, which is the shipping notice, and sometimes by an ORDRSP message, which is the order response message.
The ORDERS message integrates naturally into the purchasing process, with the buyer placing the order electronically with the supplier, thus reducing processing time. The buyer can also use an inventory report (INVRPT), so the transaction can be carried out without the need for manual searches.
The ANSI X12 standard is used in North America, so you may come across message 850 or message 875, which is specific to fresh food products.
What does an ORDERS message contain?
The ORDERS message is sent by the customer to the supplier to order one or more items or services. It also indicates the quantities and the date and location of delivery.
Please note that the ORDERS message does not mean that the supplier accepts the request, which is why the ORDRSP message exists (order response).
- Delivery date and place
- Method of payment and currency used
- Price and VAT
- Payment due date
- Mode of transport and shipping conditions