Updated - October 10th, 2022
Since January of 2020, business-to-government (B2G) e-invoicing has been mandatory. Now, the French government has called for a standardized e-invoicing system for all transactions (B2B, B2C) on both the sales and purchasing side.
Among postponements and deliberations, this long-term work initiated by the government involves many actors, including service providers like TIE Kinetix. Interoperability across different e-invoicing platforms has been a high-priority focus of the group. (If you want to read more about our focus on interoperability and open networks from the TIE Kinetix perspective, click here.)
With this new initiative, the government is aiming to combat VAT fraud and make transaction processes more efficient.
The European Union and the European Commission want to simplify and facilitate business-to-business (B2B) relations. The extension of the electronic invoicing requirements for domestic transactions between VAT taxpayer companies, as well as non-domestic B2B transactions, have given rise to e-invoicing. In 2022, there will be 4 million French businesses subject to VAT, 96% of which will be small businesses.
There are 4 main objectives:
- Limited VAT fraud
- Limited constraints between companies (thanks to real-time transactions between suppliers and customers)
- Transparency to government authorities
- Use of new technologies
July 1, 2024: All businesses must be able to receive e-invoices
July 1, 2024: Large businesses must be able to send and receive e-invoices
January 1, 2025: SMEs must be able to send and receive e-invoices
January 1, 2026: SMEs and small businesses must be able to send and receive e-invoices*
*Wondering where your business fits in?
SMEs are defined as a workforce of fewer than 5,000 people and annual sales of less than €1.5 billion or a balance sheet of less than €2 billion.
Small businesses are defined as a workforce of fewer than 250 people and annual sales of less than €50 million or a balance sheet of less than €43 million.
The deadlines are rapidly approaching, and it’s never too early to start to prepare, even if your company falls into the small business category. It’s important to note that the e-reporting requirements will follow the same timeline.
What to expect
Businesses will be able to send e-invoices in a few different ways. The first way is through an approved third-party commercial partner platform, or “Plateforme de Dematerialization Partenaire” (PDP).
The second way is through the public invoicing platform, or “Portail Public de Facturation” (PPF). Like classic e-invoicing services, the PDP or PPF will receive the invoices first instead of the documents going directly to the customer. Then, the PDP or PPF will send the e-invoice to the customer.
While businesses are free to choose either option, it should be noted that the PPF will only have basic functionality and will only be sufficient for small companies to use.
A PDP is an intermediary between a supplier and a customer. PDPs are the only platforms that can transmit electronic invoices directly to their recipients AND transmit the data to the Public Billing Portal. They must ensure that data integrity, authenticity and completeness are maintained. PDPs will be registered by the administration and will also play an internal role, such as managing a directory. And yes, TIE Kinetix supports both B2G and B2B e-invoicing requirements in France.
The PPF is the platform that will centralize all billing data, and it will have to systematically receive billing data for all invoices issued. The AIFE (Agence pour l'Informatique Financière de l'Etat/Agency for State Financial Information Technology) has designed this portal (Chorus Pro) where taxable companies will be able to submit their invoices directly. The portal will guarantee the exchange of electronic invoices for taxable persons who do not have a PDP and will transmit the data to the tax authorities.
All French e-invoicing providers will need to ensure that UBL, CII, and Factur-X (the three main French e-invoice formats) are supported. Additionally, PDF invoices can be created, but cannot be scans – if you’re at all familiar with e-invoicing, this is nothing new.
If you are a company that is subject to VAT in France, these laws concern you. However, you have nothing to worry about if you choose to utilize a service provider that meets all compliancy requirements (like TIE Kinetix). And, if you choose to become a customer of TIE Kinetix, you can take comfort in knowing that not only are you meeting all regulations, but you can also easily digitalize all your business processes.
Questions? Feel free to reach out. We’re more than happy to help!
TIE Kinetix supports both B2G and B2B e-invoicing requirements in France, and we are happy to answer any questions you may have.