May, 21st 2024


It is useful to know that discussions around ViDA occurs during the ECOFIN Council, usually once a month, the latest has been held on May 14th 2024, the next one will take place on June 21st 2024.
During the latest ECOFIN, Estonia has opposed to one of the ViDA Pillars, putting on hold the proposal until June as the agreement has to be approved unanimously.

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The 3 Pillars of ViDA

As we’ve developed an article on the most common questions about ViDA, this section is going to focus on a more technical point of view with the specific rules that are discussed during the council.

To summarize, ViDA is developed around 3 main pillars:

  • Electronic Invoicing and Reporting (DRR)

As ViDA aims to fight tax fraud and reduce the VAT Gap, the proposal implements the so-called DRR – Digital Reporting Requirements – to get a real-time view on invoices that are exchanged cross-border in the EU.

This first pillar implies a common standard (EN16931) for the e-invoices that are going to be issued, with specific information that should appear within the invoice.

  • Online Platforms

This part is targeting short-term accommodation rental and passenger transport through platforms (e.g. Uber or AirBnB).

With the new rules, “Member States should put at the disposal of the taxable persons the necessary means for such transmission”. It will simplify the process for SMEs and individual service providers. 

Finally, it is promoted as “fairer” in regard to small companies that may have a heavy administrative burden related to their tax collection.

  • Single VAT Registration

The One Stop Shop (OSS) will represent the decentralized model that is considered for ViDA. It will allow a Single VAT Registration number, simplifying administrative work for companies who will register only once to fulfill their VAT obligations all over Europe.

What is changing

  • E-invoicing is becoming the default system
    • But States can have other invoicing means for domestic transactions
  • Standard EN16931 is mandatory to issue e-invoices
    • Hybrid formats should be accepted as well
  • E-invoices must be issued 10 days max after the sale
  • VAT reporting will occur through the DRR for cross-border supplies of goods and services
    • It needs to happen in real time
  • Domestic transactions are not (yet) ruled by the EU VAT Directive

What are the deadlines

July 1st, 2030 seems to be the new deadline to be compliant with the DRR, and State Members that have already implemented a VAT control in their country (i.e.: France, Italy, Poland) have until 2035. 

Before that, the governments and tax payers should have their IT systems ready by July 2027.

Why is it so important

As we developed the topic on previous blogs, we are putting forward the main goals communicated by the EU:

  • Harmonize the EU’s VAT rules
  • Reduce administrative work for companies
  • Reduce the VAT Gap
  • Increase the VAT accuracy

SPS Commerce, as an international service provider, can only encourage you to switch to e-invoicing now. Trusting one of the leaders on the market will help you be compliant with all VAT regulations, may they be local, international or in construction such as the ViDA proposal.