Part V: X12 EDI Transaction Sets 500-568

The EDI 500 Medical Event Reporting Transaction Set can be used to make voluntary, mandatory, baseline, annual and semi-annual reports on medication and medical device adverse effects and product problems.

The EDI 501 Vendor Performance Review Transaction Set can be used to request and receive past performance information. The transaction set may also be used to challenge the validity of the information received and to respond to challenges.

This transaction set can be used by selling parties to request, receive, and challenge historic information regarding their performance on contracts in the areas of capability, eligibility, quality assurance, and delivery performance.

The EDI 503 Pricing History Transaction Set can be used by a purchasing party or vendor to request pricing history information for an item. The transaction set can also be used to respond to a request for pricing history information.

The EDI 504 Clauses and Provisions Transaction Set can be used to request or respond to requests for clauses and special provisions.

The EDI 511 Requisition Transaction Set can be used to requisition needed material and equipment from a supply distribution system for immediate consumption or stockage against projected requirements. The originator can also use this transaction set to amend or terminate the original requisition. This transaction set may be used to convey a description and quantity of the required material, delivery and billing information, and other logistics information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to establish a contractual relationship between trading partners, and may precede the use of a purchase order.

The EDI 517 Material Obligation Validation Transaction Set may be used to: (1) verify the continued need for open orders, (2) confirm open order quantities and order priority, (3) request reinstatement of erroneously cancelled open orders, and (4) validate Government Furnished Material (GFM) orders. The transaction set may convey a description of the material, the urgency of need associated with the transaction and quantity of required material. This transaction set is bi-directional between trading partners.

The EDI 521 Income or Asset Offset Transaction Set can be created by an agency or entity to require an employer or asset holder to withhold and deliver assets or income on behalf of a person or entity to whom they are owed, as in a levy, lien, or garnishment. It can also be used to confirm or modify a prior notification. This transaction set can also be used by the employer or third party to report the ability to comply with the requirement and the terms of that compliance and may be used to initiate an electronic funds transfer in order to satisfy the requirement.

The EDI 527 Material Due-In and Receipt Transaction Set can be used to provide advanced notification of scheduled material receipts, to report receipts, and to inquire about the status of receipt reporting.

This transaction set may be used to convey a description of the material, receiving conditions and quantities, necessary contract information, and other logistics information. This transaction set is bi-directional between trading partners.

The EDI 536 Logistics Reassignment Transaction Set is used to provide information necessary to transfer management responsibility between an old and new managing organization. This transaction set may be used to convey a description and quantity of the transferred material, specific inventory locations, product quality information, technical data, open contract information, demand data, procurement history, and other information necessary for the new managing organization to evaluate and meet the material needs of customers.

The EDI 540 Notice of Employment Status Transaction Set can be used to notify government agencies or authorized parties of the identity of newly hired employees, of the termination of employees, or to confirm employment status. The transaction set may also be used to convey this information between authorized parties, or to convey responses from the agency if necessary.

The EDI 561 Contract Abstract Transaction Set can be used to abstract a new contract, abstract a change in terms of a previously abstracted contract, or to correct a previously transmitted abstract. This bi-directional transaction set includes the information necessary to administer a contract, including modifications and corrections to that contract, and provides an acknowledgment mechanism to enable management of the contract administration process. This transaction set is typically used internally within a business entity as a post-award management report, when the purchasing and contract administration functions are separated within that entity.

The EDI 567 Contract Completion Status Transaction Set can be used to report administrative closure status on completed contracts. The originator can use this transaction set to close contract files, to indicate why contract files will not be closed within established milestones, or to extend contract closeout milestone dates.

This transaction set may be used to convey contract summary data, financial information, dates pertinent to the administrative closing of a contract file, and logistics information necessary to evaluate contract closeout status.

The EDI 568 Contract Payment Management Report Transaction Set can be used to enable the transmission of a management report to provide the details of payments and collections made against funds obligated on contracts, orders, and other services.