Is Your Company Ready to Start Exchanging e-Invoices with Your B2G Customers?
System & Supply Chain Integration B2G provided by TIE Kinetix’s FLOW Partner Automation solution enables your business to easily exchange electronical documents with any European public institution in the European public sector.
The European public sector has started to update their procurement processes to exchange business documents, such as orders, despatch advices and invoices, 100% electronically. These changes have an impact on your business processes as well.
They have set deadlines in each country that everyone needs to comply to these rules and you have to provide a 100% electronic invoice starting in 2017.
Learn more about how these new rules and guidelines impact your business.
PEPPOL enables government organisations and private companies to exchange electronic trading documents over an interoperable, European-wide network. In simple terms: it offers a standardised network connection for electronic ordering, invoicing and shipping. PEPPOL is a set of open and interoperable technical specifications across purchase-to-pay (P2P) business processes. It is not an eProcurement system– it only connects organizations together via a standardized process and network standard so that they can do business electronically. These organizations can be large government departments, service providers like TIE Kinetix or even (large) private companies.
PEPPOL enables access to its network through accredited ‘Access Points’. TIE Kinetix is a Certified PEPPOL Access Point Provider that has access to all connected partners on the PEPPOL Access Point Network. Since connections between Access Points are multi-lateral therefore only one connection to PEPPOL is ever required.
As a Certified PEPPOL Access Point Provider, TIE Kinetix can provide on-board services for your company so your company is ready before the deadline.
What is UBL and a 100% Electronic Invoice?
Now, with the support of the European Commission, e-Invoicing will not only grow significantly across all the European regions and influence how we do business across Europe but have a major influence on how this is done on a global basis as well.
The European Commission would like to see that your company start sending e-Invoices with all governmental institutions and your others business partners. These “real” electronic invoices can be processed fully automatically without human interference to improve productivity, processing speed and reduce errors. Electronic invoices are generally produced in Edifact (ASCII) or UBL (XML) standards.
To be able to produce this directly out of your Finance / ERP system, these systems would need to change. Interested in producing e-Invoices without the need to change your systems and be ready to produce the correct e-Invoice standard no matter if it’s Edifact or UBL?
E-Archive All of Your Inbound & Outbound Invoices According to the Latest European Standards
While local tax authorities control policy and governance tightly than ever before the responsibility for using the right policies and governance lies in the hands of finance. With the adoption of e-invoicing growing worldwide, changes in how to document and store all documents to all of the applicable legal standards is challenging.
The savings it can provide for companies have been proven over-and-over but the complexity of multinational e-invoicing and archiving is challenging. Application managers, finance and procurement executives need to start planning e-invoicing projects to obtain cost savings and better control over their invoice & archiving process.
You can start optimizing your process today by electronically archiving your invoices and business documents via E-Archiving.
What are the steps & methods you need to make to make supplier adoption work?
1. Impose e-Invoicing On Your Suppliers Whenever You Can Most buying organizations leave the choice of switching to e-invoices to their suppliers. While this seems courteous, it is not the way forward. Demanding e-invoices from suppliers is an easy win in stimulating adoption. Make sure that for suppliers, it is clear that you are willing to do business under the condition of receiving e-invoices. However, do allow a reasonable timeline to comply to your new conditions.
2. Choose a Solution Connected to a Widely-Adopted e-Invoicing Standard Many buying organizations choose an e-invoicing solution based on the wrong criteria; for example, because they already own an ERP-solution from a provider that offers e-invoicing as well. As it is unlikely that all of your suppliers use the same e-invoicing solution, you should choose a solution that is connected to a widely-adopted e-invoicing standard. Choosing a solution connected to this standard enables your suppliers to send e-invoices without confirming to a specific solution, and prevents them from needing different solutions for different buyers.
3. Break Down Barriers by Demonstrating the Benefits for Suppliers Educate, teach and enthuse your suppliers, and show them how e-invoicing works exactly and what the benefits are. Demonstrate these benefits, and show your suppliers solutions that offer more than the basics, such as liquidity management and dynamic discounting capabilities.
4. Never Forget Your Longtail Many organizations focus on onboarding their top 20% suppliers by invoice volume, and assume that the other 80% follow automatically. This is simply not the case. You should cater the needs of your ‘longtail of suppliers’ just as well. The longtail often determines the overall success of your e-invoicing implementation. Only when all of your suppliers send you e-invoices, you will reap the full benefits and efficiencies of the solution, and are able to fully automate your invoicing process.
Rentokil Initial Started Automating Processes to Easily Adapt to Changing Standards
Exchanging documents is a challenge that a lot of companies face on a daily basis. Automation helped Rentokil Initial to remove boundaries & blockers that disrupt the daily business processes when exchanging time-sensitive orders, invoices and other documents.
Martin Robinson, Project Manager Global IT at Rentokil Initial: "I only have a very small team and if I didn't have an excellent 3rd party managing this relationship, then I would have to increase my team with at least 1 or 2 extra heads."
Watch the video and see how Rentokil Initial is now able to easily exchange documents, fully automated and streamlined through a centralized EDI/Integration setup.
Success Story of e-Invoicing: Norwegian Government
An important lesson learned is that mandating the receiving capabilities among public sector entities to process electronic invoices is not sufficient to promote market adoption. The Norwegian government has managed to make e-Invoicing a success.
After a slow start in 2011, the transaction volumes picked up only a year later, after central governments started requiring suppliers to send e-Invoices, with more than 2,7 million e-Invoices sent by the end of 2013. Starting the next month, the number of e-Invoices received increased by 20‐30 % month-over-month.
The two main drivers for this growth are that more contracting authorities mandated e-Invoicing from their suppliers when entering into new contracts; and the increased market maturity among e-Invoicing service providers and senders of e-Invoices.
Norway ensured standardisation and interoperability by mandating the use of a standard format called EHF (Elektronisk handelsformat – electronic trade format compliant with CEN BII profiles and PEPPOL BIS) and recommending use of the PEPPOL Transport Infrastructure for business document exchange.
Want to know more how to be ready and meet the standards? Contact us today!
Learn More About B2G and B2B EDI & e-Invoicing
No matter if you’re just browsing, or already have your short list of prospective vendors, it’s time to talk. Many businesses we talk with all agree. We provide a unique perspective that needs to be taken into consideration before making a final decision. We promise – no hard selling – just a comfortable conversation about reaching your goals.